A5. Labor Accounting and Payroll Calculation

A comprehensive system for automating personnel management and payroll processes, ensuring accurate salary calculation, working hours accounting, and reporting for organizations of various scales.

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Employee Accounts

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Working Hours Accounting

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Payroll Sheet

A5. Labor Accounting and Payroll Calculation

A5 automates payroll processes, considering employee data, work experience, work schedules, benefits, and income indexation. The module integrates with systems for working hours accounting, FSS settlements, electronic sick leaves, and scholarships. A5’s flexible settings system allows payroll accounting to be adapted to the specific requirements of the organization and legislation.

Employee Accounts

This module collects and stores all essential employee data, including appointments and changes, used for payroll calculation and payments, as well as for generating reports. It covers the following information fields:

  • Personal data (full name, hire and termination dates, tax numbers, reasons for hire and termination, workplace, etc.);
  • Sick leave benefits, tax benefits, disability status;
  • Appointments and positions, salary, work schedules, funding sources;
  • Work experience, labor book data;
  • Public service information, contacts, family information.

This module allows tracking changes’ history, necessary for accurate payroll calculation and recalculations.

Working Hours Accounting

This module automates the processes of working hours accounting, including management of the following elements:

  • Work schedules;
  • Individual schedules, reduced working hours;
  • Timesheets;
  • Sick leaves;
  • Vacation schedules and unused vacation days accounting.

The functionality includes automatic timesheet filling and vacation balance calculations.

Payroll Sheet

This module controls payroll calculation and processes such entities as payroll amounts, deductions, advances, balances, and other payments. The module’s capabilities include:

  • Viewing calculated amounts for the current and previous periods;
  • Creating records for one-time payments;
  • Automatic recalculation of taxes and contributions.

Calculation Documents

This module automates the creation and calculation of one-time payments and deductions, particularly for sick leaves, vacations, and income indexation. Key functions include:

  • Sick leave calculation automation;
  • Automatic calculation of vacations and income indexation;
  • Timesheet adjustments based on payments.

Electronic Sick Leaves

This module supports the implementation of electronic sick leave certificates, automatically calculating them based on the employee’s insurance experience. It allows:

  • Creating records in the temporary disability register;
  • Calculating and processing payments for sick leaves in accordance with social insurance documents;
  • Submitting applications to the FSSU and generating payment statements.

FSS Settlements Accounting

This module manages the creation and accounting of documents for the FSSU, including fund receipt registration and payment accounting. It allows:

  • Creating settlement applications;
  • Registering FSS fund receipts;
  • Documenting payment lists.

A5. Labor Accounting and Payroll Calculation is an innovative system that simplifies and automates all aspects of personnel management, payroll calculation, working hours accounting, and reporting, ensuring effective and transparent personnel management for organizations.

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Scholarships

This module is designed to automate the calculation of scholarships in educational institutions. It supports integration with other systems and allows fast calculations for various types of scholarships (academic, social). It supports:

  • Loading student data via API;
  • Calculating scholarships based on session results and social benefits;
  • Generating reports and certificates for scholarships.

Payroll Lists

This module automates salary payments, advances, as well as settlements for court orders. It supports:

  • Debt repayment for payroll;
  • Controlling the amount of payments and taxes;
  • Creating payroll lists and exporting them to “Client-Bank”.

Calculation Periods

A module for managing payroll calculation periods, which allows:

  • Monitoring unprocessed documents;
  • Final payroll calculation when closing a period;
  • Viewing the results for the organization after the calculation.

Reporting

The module automates the creation of various types of reports, such as:

  • Working hours accounting timesheets;
  • Accounting reports (payroll sheets, memorial orders);
  • Tax and statistical reports.

Directories

The module provides payroll accounting based on regulatory and reference information and automatically updates it in accordance with legislative changes. It supports working with:

  • Holiday calendars and working day transfers;
  • Tax rates and benefits.

Settings

The module offers flexibility in configuring payroll accounting parameters without involving developers. It supports:

  • Managing employee data and their personal accounts;
  • Automatic calculation of permanent and one-time payments;
  • Generating accounting entries and exporting payroll lists to “Client-Bank”.

A5. Labor Accounting and Payroll Calculation as an Investment in Company Development

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Benefits of Cooperating with EBS

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Expertise

Providing reports according to international standards

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Risk Reduction

Minimizing errors in reporting

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Speed

Prompt response to client requests

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Quality

Optimizing and enhancing report quality

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Modern Approaches

High-level technical and software support

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Volume

Handling large amounts of information by our specialists

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Relevance

Constant monitoring of legislative changes

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Experience

Proven experience in leading enterprises

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